7

No. If you invoice for $380, you should receive $380... then if your payment processor has fees, they are deducted from the $380. In no instance is it "okay" for a client to send less than the invoiced amount, for whatever reason. If the client must pay fees, then those fees are their problem they should be paid above and beyond any invoice amount. ...


3

Just send them an email, with an invoice PDF attached. Some clients need an invoice to be in PDF format for accounting purposes. If you want, repeat the same information within the email body itself. Your invoice should contain: Who you are (your name, your contact details, your company details) Who the client is (their name, their contact details, their ...


3

There aren't really any rules exactly. But there are some general guidelines.... All invoices should have a completely unique number. Never repeat a number for any reason. You should start with a number and go up, never repeating any number. Invoice numbers should not be "customized" for a client specifically. But you can use some clever values if ...


3

It's not uncommon for clients to verbally "devalue" your work. It's a negotiation tactic to try and get you on the defensive and to subconsciously be more generous with them. And apparently it's working. It doesn't really matter though as long as invoices are paid. My clients are free to thrown my work in the garbage... to tell me it's the worst they've ...


2

In the event that there's any dispute over how many days work I've actually done, how do I prove it? Do these clients use a time tracking tool for their employees? If so, ask them to set you up to use it. Then track your time like an employee would. You should also be using your own project and time tracking tool. There are a number of free and inexpensive ...


2

It is shady. Invoices are your business records. They reflect your income. You should never add anything to any invoice which your business is not directly responsible for. The client is asking you to put yourself in an untenable position. Refuse to add random items or provide anything editable. No one should ever need to edit an invoice you send them. ...


2

With invoices, the important part is that they are unique across your company - in this case, you. Invoice 0001 belongs to Client A; Invoice 0002 belongs to Client B; Invoice 0003 to Client A (repeat customer); Invoice 0004 belongs to Client C etc. When you receive documented payment (i.e. a cheque or e-Transfer) where there is a memo field, 99% of the ...


1

Yes. Even if you invoice a private person (no company involved), then the invoiced person & their address who pays bill must be named on your invoice. There are two tax and one criminal reason. a) in your accounts you are showing a true record of source of payment to you. b) This keep your tax accounts in order. c) If "No person" & "no ...


1

This is always a concern for freelancers. Not just during a pandemic. There is no simple answer. We probably spend 30% of our time chasing down money. Nurture your client relationships. We have some clients that pay on a payment schedule. Some (bigger) projects require retainers upfront, have partial payment milestones, and even sometimes complete ...


1

Worst case scenario if you cannot get paid, google make a court claim for money. They will advise you to communicate with who owes you money and provide the next steps plus any appropriate wording. I have been in similar situation and sometimes you get left with no option. If all else fails, this is the best option. On every occasion that I used this it has ...


1

Be transparent with the client and any mutually agreeable payment arrangement is fine, ethical, kosher, however you wanna call it. My mom is an accountant and a couple of her small business customers have been really slow payers in the past, now they have to always have a certain amount of advance payment on deposit with her before she'll work on their files....


1

There are a number of things an invoice must contain to be valid. Your government has some info on this. Your invoice must include: a unique identification number your company name, address and contact information the company name and address of the customer you’re invoicing a clear description of what you’re charging for the date of the goods or ...


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