11 votes
Accepted

An employee from my current client needs to stay at my house, can I charge?

I would never allow this under any circumstance. The guy can sleep in his car... or the bus/train station for all I care. Even if I charged and he's willing to pay, invading my home is way over the ...
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  • 17.3k
4 votes

If I need to use more expensive software for one service offering than another, is there a standard way to build this into my rates?

Software fees are the cost of doing business, thus overhead and not the responsibility of any client to pay for directly. I don't charge each of my clients for Photoshop/Illustrator/InDesign although ...
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  • 17.3k
4 votes
Accepted

Travel expenses and loss of income

This is something that is appropriate to negotiate with the employer if you feel it is necessary. Personally, I would figure out a fixed amount I needed to do the job NOT including travel expenses ...
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3 votes

Expenses - Office At Home But Working On Site for Client

I think it's reasonable to continue to claim expenses for your home office even when you are temporarily away. There are likely resources in your office that are still in use even if you are not ...
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3 votes

Expenses - Office At Home But Working On Site for Client

Although I have no web reference to back this up, I would still write off the part of my home used as an office. Remember, you may need to do paperwork back there as well, right? You aren't renting it ...
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  • 6,793
3 votes

An employee from my current client needs to stay at my house, can I charge?

I would never do that in general, for three reasons. If I really want to host a friend (who is really a good friend, not just some coworker) I would do that in name of our friendship, job or no job ...
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  • 2,044
2 votes
Accepted

Requirements on invoice for expenses to be able to recover the included VAT

Yes, the Freelancer can buy just the same as a private person, and later decide this is a business-expense. Recipient must be the Freelancer himself though, not a friend etc. The invoice has to ...
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  • 1,030
2 votes
Accepted

What are legal options of accessing books needed for freelance translating?

I have a yearly software bill that I must pay to work. That fee gets counted as overhead when factoring project costs. These "books" would seemingly equate to similar "tools" required to complete your ...
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  • 17.3k
2 votes

An employee from my current client needs to stay at my house, can I charge?

It's not really a business decision - even though it may have business consequences. If the person is someone you normally would let stay for free - then let them stay for free. If not, then politely ...
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  • 3,672
2 votes

Can I expense the rent for a three month contract abroad

I believe you can. I used to work for a consultancy firm that, when travelling abroad, would allow us to expense all travel costs (flights, hotels, meals, etc.) against the company. So in a similar ...
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2 votes

If I need to use more expensive software for one service offering than another, is there a standard way to build this into my rates?

I'm going to go with e) another approach Charge the rate you estimate will bring you the most profit. I think the best answer in your case is to use a 'payoff matrix' to help you decide Here's a ...
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  • 1,018
2 votes
Accepted

Can I expense a purchase of a used computer?

Your question is far too vague. I'm going to assume you're living in the US and operating under U.S. tax law and your question about "writing it off" is in reference to your federal taxes. You can ...
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  • 1,660
1 vote

An employee from my current client needs to stay at my house, can I charge?

I would see this as a favour to the customer, and not charge for it, especially as this person is a friend. It does feel a bit petty. If it was a stranger I would not have offered, and refused if ...
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  • 1,730
1 vote

Travel expenses and loss of income

1 You need two rates to give them. 1. We work with for out of office work on two per diem rates: 2. a) Working days at XXX per day 3. b) Travel days (all days from base to base excluding working ...
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  • 179

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