Questions tagged [invoices]

For questions about invoices and invoicing.

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votes
2answers
194 views

Contract was fixed fee, now they want to cancel and are asking that I send them an invoice for hourly work completed.

A company asked me to send them a quote for a project, and very specifically asked for a fixed or flat fee. I specified the deliverables, broken down by category and provided a project cost, which ...
3
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2answers
2k views

How do I prove my source of income as a freelancer?

Recently I've been doing some banking paperwork in which i had to submit my proof of income. I work as a freelance graphic designer on Fiverr Freelance Marketplace and Istockphoto, so i wonder How to ...
2
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2answers
2k views

How do I account for adding interest to an unpaid invoice?

I have an agreement signed that I can charge 1.5% for each month the client has not paid. Say I sent out an invoice Jan 1 for $1000 and they haven't paid. Payment is due Feb 1. On Feb 2, I want to ...
2
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1answer
300 views

Legal obligations freelancer - Taxes and NI

I am a EU citizen living in the UK. I need to invoice an US client via pay pal, during 6 months. Do I need to include VAT in my invoice? What are my legal obligations in the UK towards taxes and NI as ...
5
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2answers
3k views

EU client wants 'registration number' on invoice (I work in the UK)

So a client has asked be for a registration number on an invoice. The client is in the EU, and I'm in the UK. I'm self-employed and not sure what number I can give them? UTR? NINO? That seems like ...
4
votes
4answers
259 views

Is there a reason against not billing someone when asked for an invoice for work completed?

I do some work for a client. Recently they asked me to fix something on their site. It took me about 1-2 hours to locate the problem but the fix was pretty simple. They sent me an email asking me to ...
2
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3answers
5k views

What exchange rate to use when invoicing customers abroad?

I am invoicing my work hours and travel expenses to customers in USD. My invoices have a part about worked hours using an hourly rate in USD, however my travel expenses can be in any other currencies ...
4
votes
2answers
218 views

When invoicing clients, what is the process for handling exchanges of consulting services for the client's services?

I work in the IT/development sector in the United States. I recently did some consulting work for a client for a fixed fee. While successful, I did go over my budget and was planning on eating the ...
1
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1answer
567 views

Invoicing Upwork clients for UK registered sole trader

I'm using my own accounting software use it for tracking time and create invoices as well. I have clients through Upwork and privately without an agent. For the clients in Upwork, I track time in both ...
2
votes
1answer
134 views

Registering as self-employed in the UK

I am a student in the UK who is doing some social marketing for a local company and have been told to make a monthly invoice. How do I pay taxes on the money I receive? I don't want to do anything ...
5
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2answers
2k views

How should I send an invoice to a European country as a freelance developer?

I'm a full time software developer in a US company with H1 visa in Texas, USA. A few weeks ago I developed a small software (for around $6,000) for a European company as a side work (freelance work)....
1
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0answers
99 views

What free software are you using for bookkeeping? Why? [closed]

As a freelancer, FreshBooks has traditionally been the 800-pound gorilla but waht other programs are people using the track jobs and revenue (assuming that you are small enough still that you aren't ...
5
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4answers
1k views

What should be on an invoice?

When I send an invoice to a client, what should I put on it, apart from the obvious amount? If, for example, I do not have a registered company, should I just put my name on it? Are there any ...
-1
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1answer
94 views

Any payment gateway in India which can auto charge customer on renewals?

I am running a monthly subscription based business, When renewal is due, We call customers and they make the payment. Is there any way, I can charge my customers automatically like the subscription ...
2
votes
1answer
7k views

Invoice a client without an address?

I'm considering doing handyman jobs on canal boats, as a self employed trader. But some boaters don't have a fixed address. Do I absolutely have to put an address for them on the invoice? It seems a ...
1
vote
1answer
8k views

VAT Directive and Article 44 - Selling services outside EU

I have a company in the European Union (EU) and I am selling electronic services to all countries. Since I am located in the EU, the following rules apply: When selling to a customer from my country, ...
8
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3answers
5k views

Am I charging my client too much for my SLA - Service level agreement?

So I have secured a project worth 6 figures for an employee management system that will manage his employees for 4 of his companies. This employee management system will integrate a biometric hardware ...
3
votes
2answers
426 views

What is the correct way to handle progressive billing, especially in the UK?

To clarify: for many projects I'll take an installment upfront, a second payment at a project milestone and then a final payment 30 days after completion. To date I've been supplying an invoice for ...
3
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1answer
235 views

Freelancing intermediary for business invoice

I'm a part time freelancer but don't yet own a business as the work is too sporadic and accounting expenses and paperwork are too much of an overhead for now. I've provided services for someone in ...
2
votes
1answer
207 views

Do I need to pay/add tax on remote work as a sole trader?

I'm a freelance graphic designer and a client asked me for an invoice; I'm not sure how to move forward correctly. I'm from Italy and the company is from the Netherlands. They want an invoice and ...
1
vote
1answer
99 views

Starting as sole trader / limited company in the UK

I've recently moved to the UK and plan to form a limited company so that I can seek contract-work. However I already need to invoice one of my (overseas) clients as I already have a contract with ...
2
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1answer
108 views

Late Fees or Finance Charges

Is a business required to disclose late fees or finance charges on an invoice in order to legally add charges for late payments?
4
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1answer
2k views

Is it ok to make a new invoice if an old one is lost?

If I lost an old invoice or had mistakenly put wrong information in that invoice (like a missing field or wrong address), is it ok to generate a new one with the same amount, send it to the client and ...
5
votes
1answer
328 views

Elance / freelancer.com or the client - who is important for tax reasons?

I am currently facing the following situation: I have a lot of projects going on freelancer.com / elance I do payments to freelancer thru these sites these sites in turn take the money from my paypal ...
5
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2answers
9k views

Can I invoice a client for programming freelance work without having a business registered in the USA?

I want to build an application for a client, I do not have a business registered. Is ok to send an invoice to a client through PayPal and use my own name in the invoice, not any business name?
4
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3answers
3k views

Which software can I use to do partial / progress invoicing? I.e. “Installment invoicing?”

I own a small photography business. Once the client decides to go with my services, I charge them 50% off the full cost of service, to be paid within 5 days upon agreement. This payment secures their ...
18
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4answers
940 views

Why should I not provide free services to friends when freelancing?

I'm running a relatively small one-man business in the software sector. I just started and am trying to create a larger portfolio. For that, I offer some friends free services. I found a few reasons ...
4
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5answers
418 views

How to increase productivity when invoicing?

I am a freelance translator who has found himself losing a substantial amount of time to billing. My current method is to use Excel templates, which is very inefficient because I still have to tab ...
2
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3answers
355 views

30-days to pay with recurring payment?

I've got a freelance client that I'm working a set number of monthly hours for, who I bill every month on the 1st for the same sum. This is a medium term arrangement set to continue indefinitely. ...
0
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1answer
671 views

How to bill per email [closed]

For projects that require you to bill per emails read and written, how would you present this information to clients? Are there any tools or services that solve this need?
3
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2answers
417 views

How can I organize my payment procedures to assure that I'm getting paid without excessive pressure on the client?

Briefing: I recently decided to get serious about establishing my freelance web development business and one of my biggest issues thus far is with the payment procedures. In the past, I used to ...
5
votes
3answers
445 views

Client requests for extensive task information when invoicing

I've got a long term client that I'm currently on a 15hr a week arrangement with for a flat monthly rate with the general understanding of about 3hrs a day, with flexibility on managing that. Since ...
7
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3answers
618 views

Why create invoice as a freelancer

I am a student and a part time freelancer. My income is not even considered taxable at this point. Most of the time, I work at crowd sourcing sites like oDesk and some time I work directly for client ...
7
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3answers
1k views

Can they sue me in this situation?

I have accepted a project on Freelancer.com. The project belongs to an agency that has a client. I have not signed any form of contract or written legal agreement. Despite the fact that I have done ...
3
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2answers
145 views

If I pay for and have sole control of a digital service and have no obligation to provide the service for gratis - Can I close the service?

Background I did some pro-bono work for a community organisation a year back which involved establishing a website prototype built from commercial third party services. Some services had a yearly ...
4
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2answers
2k views

What should be included on a quotation or offer to perform services/deliver goods as a freelancer?

When sending a formal quotation document to a customer (i.e. an offer to perform services or deliver goods at a specific price) what information should I include? Do I need unique numbers for ...
10
votes
1answer
3k views

Freelance Web Developer Stationary for Estimates, Proposals, Contracts

I'm about to start my freelance web development/design business, as a sole trader. My website is set up, and ranking well, and I've already received quite a few requests for estimates/quotes on a ...
3
votes
1answer
10k views

What information should be on a formal purchase order?

I have a vendor who has offered to sell me supplies on net 30 terms. The vendor has requested a formal purchase order for any supplies delivered before delivery. Why do I need to do this? More ...

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