Questions tagged [invoices]

For questions about invoices and invoicing.

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3
votes
0answers
48 views

Create project from approved estimate with task budgets?

I keep bumping my head against this freelancer/contractor workflow issue. I'd like to be able to create a project from an approved estimate with a click or workflow or zap, along with the amount ...
2
votes
2answers
53 views

How should present to my clients how much I'll be charging them as a beginner web developer?

So I just started to freelance as a web developer and I have my first client contacting me and they are asking me how much I'll be charging for the website. What I'm struggling with is that I don't ...
4
votes
1answer
45 views

U.K. company has deducted tax

My wife invoiced a university for some work she did. She’s just had the paperwork back and they have taken tax from the total amount that she invoiced for. Is this right? I have never heard of this ...
2
votes
0answers
31 views

Looking for timer by service and task to group and import

I've been struggling with connecting my various system and having only enough tools to make my freelancing work and invoicing flow efficient. I've been using Freshbooks for invoicing and Asana for ...
2
votes
1answer
131 views

Client asking to cancel Invoice & resend

I am working on a project where I and the client agreed on a fixed amount project and some extra buffer amount for any extra work. And I suppose to get paid after the completion of the project. I ...
2
votes
3answers
176 views

Does anyone know of any free time tracking and invoicing software geared toward freelance software developers?

Currently I am using Clockify but I would like to know if there exists any free time tracking and invoicing software geared toward freelance software developers? All I am finding is "paid" ...
6
votes
4answers
138 views

When making a website which activities do you normally include in invoice?

I'm rather new to this. I am making a website for someone. It's going to be done through WordPress (so not very complicated). When invoicing them should I include just the time spent making the ...
5
votes
2answers
224 views

VAT included in a purchase order

I am a small business owner selling handmade products. I usually work on a 'sale or return' basis with local stockists but I have just received my first purchase order from a stockist who is buying my ...
4
votes
1answer
127 views

Is it okay for customer to pay less than invoice amount because of their wire charges?

Is it okay for a customer to send me less than the amount I invoiced because of their wire charges? For example, I invoice $380 and they send me $365. I understand I may have additional charges from ...
3
votes
2answers
220 views

(UK freelancer) Do I still need to put a client's address in the invoice if they are not a business/company?

According to gov.uk my invoice must include "the company name and address of the customer you’re invoicing". However my customer does not have a company, I'm simply invoicing them as an ...
2
votes
1answer
115 views

Best practice for invoicing when working onsite

Most of the freelance projects I take on involve working remotely, for a fixed price. I'll then take a deposit before starting work and invoice for the rest on completion. However on occasion I find ...
2
votes
1answer
97 views

Emailing an Invoice for small freelancing work

I recently started doing some small freelance work (USA). I need to email an invoice. It is just for one job. How should I do that? I do not have a company or anything like that.
5
votes
3answers
125 views

Is there any guideline for invoice numbering?

If I create an invoice for client1 with invoices numbered 0001, 0002, 0003, then do I start invoicing client2 with invoice numbered as 0004 or 0001? I'm assuming that there would be some logic behind ...
2
votes
1answer
170 views

Client feels he is doing a favor on me by paying invoice because his requirements changed

I was working for a client for a while until April. Because of the lockdown and also some family problems on my side, we stopped working together. At that time, there were two payment pending worth $...
1
vote
2answers
100 views

Client is asking me to add an item to an invoice that I haven't charged for or work for, it is right for me to add it?

I have a client for which I designed a presentation for a fixed price. I sent an initial invoice and got paid. No problem there. Sometime after he requested an editable version of the invoice because ...
2
votes
3answers
110 views

Chasing debts during coronavirus lockdown (UK)

So I have a couple of new clients who I've recently done work for. I invoiced them a couple weeks ago and they've gone pretty quiet ever since. When I was working for them, they didn't seem ...
2
votes
5answers
172 views

Is it ok to charge a (always late-paying) client for hours i haven't worked yet?

I have a client who always pays my invoice around at least 1 month after i send it. This is very inconvenient for me as i, a one-man company, heavily depend on this money to be able to pay my bills ...
3
votes
1answer
113 views

Is it fair to charge client for FontAwesome pro license as development charges?

I have to develop a simple presentation website. I own a Pro License of FontAwesome which I used in the application. I didn't subscribed to the license for the website specifically, but is it fair ...
1
vote
3answers
76 views

When should I sent the invoice?

So I’m new at freelancing. I do it part time while also working full time. I sent some final drafts over to the client over a month ago however whenever I check in with them via email they keep saying ...
4
votes
3answers
244 views

Should I remove the VAT column from my invoice?

I have a client whom I suspect is just attempting to find ways to not pay invoices due, asking me to remove and change details continually on my invoices. Today they have requested that I remove the ...
4
votes
3answers
288 views

What should I charge for a custom shirt builder web application?

After doing some graphic work for custom shirts for a local business, the owner asked me if I would be able to design a website that would allow customers to visit and design their shirts. The web app ...
1
vote
2answers
182 views

EU freelancer, UK client non-paying and full of it

I started freelancing for a UK client, myself being based in the Czech Republic, about a year ago. I stopped working for them in April, after not having been paid for five months. This is specialized ...
1
vote
1answer
200 views

Very difficult client now seems to have lost interest

I've been doing a small identity design job for a new client who has been very difficult to work with and he has recently stopped replying to my emails altogether. The main problem is that trying to ...
1
vote
1answer
79 views

What to do with this client? I'm not getting paid [duplicate]

Is there any advice on how to get a client to submit their final payment? All the work is complete but I have been waiting for 2 months and the client is no longer responding to my messages and going ...
1
vote
2answers
110 views

Receipts and invoices

I am self-employed and just started a business. Is it a legal requirement to produce an invoice and receipt for my clients? Will HMRC expect to see these next year when I file my SA? Thanks, Mark
1
vote
2answers
192 views

Non-billable hours if you're expected on a bench with unclear timelines

Somewhat related to If I am working on an hourly project with variable hours per week and I am blocked on a task, should I bill for the time spent blocked?, but if you have a corp-to-corp client that ...
1
vote
1answer
152 views

UK Freelancing to EU Client (VAT MOSS)

I am based in the UK and have been asked to develop a website for a business client based outside the UK (IRL). The website will contain an e-commerce element allowing them to sell services, not me, ...
4
votes
3answers
106 views

Can I take my client to court for non payment of invoice before invoice is due?

He has stated in an email that he will not be paying it. I had set the payment terms to 28 days. This means that I'll have to wait a month to start the claim process, beginning with a letter before ...
0
votes
2answers
118 views

I charge hourly, but services used by the client have monthly costs

I develop mobile apps and websites, and charge hourly since these are long-term contracts with continuous development. I'm paid at the start of every month. Some websites/web services I can host for ...
0
votes
1answer
73 views

Date on invoice?

I'm a bit confused about the date that I need to put on my invoice. I'm getting paid on the 1st day of the month. So I did some work on March. When should I send the invoice? March 31th or April ...
4
votes
1answer
121 views

Intra-EU freelancer / contractor invoicing rules (taxes)

I have a very specific question about invoicing a company in another EU country. The circumstances are as follows: I live in country A. The Company being invoiced resides in country B. I have a bank ...
-2
votes
1answer
43 views

VAT charge in the EU

A transport company in Brazil are providing me services for transport within the EU. I am based on the EU will I have to pay VAT when invoiced?
1
vote
4answers
295 views

How quickly do you send invoice after completion of project?

I've read mixed opinions. Is it better to wait for say, a week incase anything small comes up and avoid needing to invoice them for a small unit right after. Or, is it better to send the invoice right ...
3
votes
4answers
181 views

Including Extra Work as 100% Discounted Hours

I just completed a project and ended up going about 20 hours over on a 39 hour project. I allowed some scope creep because my contract was not that bulletproof and I didn't feel it was worth the ...
2
votes
1answer
264 views

Is it compulsory to mention my postal address in an invoice I create?

I've seen this question about the confusion on using a residential address, but my question is that since I'm a software professional and I don't expect the company to deliver anything to my postal ...
1
vote
1answer
111 views

Should I add taxpayer identification number in invoice?

I am in EU and I have a client in US. Should I add my VAT id/taxpayer identification number in the invoice?
2
votes
2answers
103 views

How often should I send an invoice?

How often should I send out an invoice to the client? What is standard practice?
2
votes
2answers
3k views

Due date vs invoice date

Should the due date be different from the invoice date? Also, if I have a clause in the contract that all payment should be done within 30 days from the invoice sendout, should I have the "date+30days"...
2
votes
3answers
613 views

Invoicing from a Residential Address

Is there any way I can invoice from a residential address without making it look like its coming from a home?
-1
votes
4answers
129 views

Does an undisputed due date on an invoice constitute agreement to that due date?

The UK government website specifies that invoices are payable within 30 days unless a different payment date is agreed. Unless you agree a payment date, the customer must pay you within 30 days of ...
-1
votes
2answers
279 views

Possible to challenge contractual invoice time limit?

I recently did a job for a large organization. The job was not a long-term one, so the terms were that I would complete the work and then submit my invoice after completion of work. I was fine with ...
1
vote
1answer
59 views

Ongoing software support UK - Should I charge a call out fee?

Following on from some completed freelance work, I have received a request for ongoing support to help in house resources build upon the work already provided. The company is approximately 1 hour ...
3
votes
2answers
267 views

Should I include gratis overtime on an invoice?

I have just completed my first freelance project with a customer, and I am now sitting down to create the invoice. In case it matters: Both me and the company are UK based, and I am acting as a ...
5
votes
2answers
325 views

Company want me to invoice them through an Umbrella company, and not directly- how can I ensure I get paid?

I am an IT professional/ software developer, and have been self-employed since October last year. When I first went self-employed, I only had the one client, and was working for them full time. After ...
3
votes
2answers
188 views

What is a 3-quote process?

I am quoting for a potential new client, and she has said that they need to go through a 3-quote process... does this mean that they are looking for a quote from me and two others? Or does it mean ...
2
votes
1answer
64 views

Net D billing as a freelancer

I recently started doing freelance work for a small-to-medium sized company. Per the terms of the agreement, on April 1 I submitted an invoice for all of my hours for March. We never discussed due ...
1
vote
2answers
1k views

Non- Vat Invoice? How to invoice?

I have just finished my first freelance job as graphic designer in London. The client asked me an invoice. How can I create it? I have my NINo but I do not have a VAT number, is it possible to create ...
4
votes
2answers
486 views

Should I warn client that I'm going to have to threaten legal action?

I've been chasing annoyingly small invoice of £100 for over a month now. The client keeps ignoring my emails and phonecalls. Twice he's texted me to apologise with some kind of excuse for why he's ...
5
votes
2answers
4k views

Small claims court for unpaid small invoice? (UK)

I'm having trouble getting paid for an invoice that a client owes me (just £100). He has started ignoring my phonecalls and texts and has never been very good over email to begin with. I'm starting ...
1
vote
4answers
191 views

How to invoice for regular payments

For a regular service fee (i.e. website maintanance, fixing bugs, keeping it online etc), what is the best way to charge and invoice? Assuming I bill $50 monthly, should I ask for 6 months upfront to ...