Questions tagged [invoices]

For questions about invoices and invoicing.

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33
votes
5answers
2k views

How to get over the discomfort of asking for money?

I've just started freelancing full-time. I've done bits here and there before. I've mostly been drawn to freelancing because of the higher rates I can bill and the ability to be master of my own ...
18
votes
4answers
923 views

Why should I not provide free services to friends when freelancing?

I'm running a relatively small one-man business in the software sector. I just started and am trying to create a larger portfolio. For that, I offer some friends free services. I found a few reasons ...
15
votes
3answers
51k views

How do I invoice my client correctly in the UK?

I am currently a student with no registered business. However, lately I have received, out of nowhere, a flurry of people wanting websites and web apps. As such, I'm quite happy to facilitate their ...
10
votes
1answer
3k views

Freelance Web Developer Stationary for Estimates, Proposals, Contracts

I'm about to start my freelance web development/design business, as a sole trader. My website is set up, and ranking well, and I've already received quite a few requests for estimates/quotes on a ...
9
votes
6answers
440 views

Client owes me substantial money, I got another job full-time, client wants me to hand over keys to next developer without payment

I have a small business client who I freelanced for before getting my current full-time php development & server administration job. Let's call the client "Joe's Pizza" (not actual name). Joe's ...
9
votes
4answers
432 views

Sending a bill without delivering a product

I got a question about sending a bill, without actually delivering a product. I have made a complete new website for a client and it is almost ready, but now the client is very busy with a fusion of ...
8
votes
3answers
5k views

Am I charging my client too much for my SLA - Service level agreement?

So I have secured a project worth 6 figures for an employee management system that will manage his employees for 4 of his companies. This employee management system will integrate a biometric hardware ...
7
votes
5answers
379 views

New project manager suddenly demanding source-code prior to payment

In a nutshell, I've been doing freelance iOS development for a client on an ongoing basis since 2013. Originally my main contact with the business was, let's say, Person A. Recently the client has ...
7
votes
3answers
1k views

Can they sue me in this situation?

I have accepted a project on Freelancer.com. The project belongs to an agency that has a client. I have not signed any form of contract or written legal agreement. Despite the fact that I have done ...
7
votes
4answers
5k views

How to backup declared income when the invoice is lost?

An invoice for some work I did awhile back seems to be missing and I can't find it, yet I want to make sure I am declaring that amount in my tax statements. If I get audited, what's the best way to ...
6
votes
3answers
611 views

Why create invoice as a freelancer

I am a student and a part time freelancer. My income is not even considered taxable at this point. Most of the time, I work at crowd sourcing sites like oDesk and some time I work directly for client ...
5
votes
3answers
438 views

Client requests for extensive task information when invoicing

I've got a long term client that I'm currently on a 15hr a week arrangement with for a flat monthly rate with the general understanding of about 3hrs a day, with flexibility on managing that. Since ...
5
votes
4answers
1k views

What should be on an invoice?

When I send an invoice to a client, what should I put on it, apart from the obvious amount? If, for example, I do not have a registered company, should I just put my name on it? Are there any ...
5
votes
2answers
9k views

Can I invoice a client for programming freelance work without having a business registered in the USA?

I want to build an application for a client, I do not have a business registered. Is ok to send an invoice to a client through PayPal and use my own name in the invoice, not any business name?
5
votes
2answers
3k views

EU client wants 'registration number' on invoice (I work in the UK)

So a client has asked be for a registration number on an invoice. The client is in the EU, and I'm in the UK. I'm self-employed and not sure what number I can give them? UTR? NINO? That seems like ...
5
votes
1answer
321 views

Elance / freelancer.com or the client - who is important for tax reasons?

I am currently facing the following situation: I have a lot of projects going on freelancer.com / elance I do payments to freelancer thru these sites these sites in turn take the money from my paypal ...
5
votes
2answers
2k views

How should I send an invoice to a European country as a freelance developer?

I'm a full time software developer in a US company with H1 visa in Texas, USA. A few weeks ago I developed a small software (for around $6,000) for a European company as a side work (freelance work)....
4
votes
4answers
16k views

Asking client to pay bank transfer charges

This question is two-fold: Is it okay to expect a client to pay any bank transfer related charges when paying for services? Assuming 1., how would be a polite way of stating this on the invoice. I ...
4
votes
4answers
211 views

Is there a reason against not billing someone when asked for an invoice for work completed?

I do some work for a client. Recently they asked me to fix something on their site. It took me about 1-2 hours to locate the problem but the fix was pretty simple. They sent me an email asking me to ...
4
votes
2answers
2k views

What should be included on a quotation or offer to perform services/deliver goods as a freelancer?

When sending a formal quotation document to a customer (i.e. an offer to perform services or deliver goods at a specific price) what information should I include? Do I need unique numbers for ...
4
votes
5answers
413 views

How to increase productivity when invoicing?

I am a freelance translator who has found himself losing a substantial amount of time to billing. My current method is to use Excel templates, which is very inefficient because I still have to tab ...
4
votes
2answers
359 views

Should I warn client that I'm going to have to threaten legal action?

I've been chasing annoyingly small invoice of £100 for over a month now. The client keeps ignoring my emails and phonecalls. Twice he's texted me to apologise with some kind of excuse for why he's ...
4
votes
2answers
2k views

Small claims court for unpaid small invoice? (UK)

I'm having trouble getting paid for an invoice that a client owes me (just £100). He has started ignoring my phonecalls and texts and has never been very good over email to begin with. I'm starting ...
4
votes
1answer
93 views

Intra-EU freelancer / contractor invoicing rules (taxes)

I have a very specific question about invoicing a company in another EU country. The circumstances are as follows: I live in country A. The Company being invoiced resides in country B. I have a bank ...
4
votes
2answers
245 views

Company want me to invoice them through an Umbrella company, and not directly- how can I ensure I get paid?

I am an IT professional/ software developer, and have been self-employed since October last year. When I first went self-employed, I only had the one client, and was working for them full time. After ...
4
votes
3answers
3k views

Which software can I use to do partial / progress invoicing? I.e. “Installment invoicing?”

I own a small photography business. Once the client decides to go with my services, I charge them 50% off the full cost of service, to be paid within 5 days upon agreement. This payment secures their ...
4
votes
2answers
217 views

When invoicing clients, what is the process for handling exchanges of consulting services for the client's services?

I work in the IT/development sector in the United States. I recently did some consulting work for a client for a fixed fee. While successful, I did go over my budget and was planning on eating the ...
3
votes
2answers
2k views

How do I prove my source of income as a freelancer?

Recently I've been doing some banking paperwork in which i had to submit my proof of income. I work as a freelance graphic designer on Fiverr Freelance Marketplace and Istockphoto, so i wonder How to ...
3
votes
2answers
144 views

If I pay for and have sole control of a digital service and have no obligation to provide the service for gratis - Can I close the service?

Background I did some pro-bono work for a community organisation a year back which involved establishing a website prototype built from commercial third party services. Some services had a yearly ...
3
votes
3answers
98 views

Can I take my client to court for non payment of invoice before invoice is due?

He has stated in an email that he will not be paying it. I had set the payment terms to 28 days. This means that I'll have to wait a month to start the claim process, beginning with a letter before ...
3
votes
4answers
161 views

Including Extra Work as 100% Discounted Hours

I just completed a project and ended up going about 20 hours over on a 39 hour project. I allowed some scope creep because my contract was not that bulletproof and I didn't feel it was worth the ...
3
votes
2answers
154 views

What is a 3-quote process?

I am quoting for a potential new client, and she has said that they need to go through a 3-quote process... does this mean that they are looking for a quote from me and two others? Or does it mean ...
3
votes
2answers
411 views

How can I organize my payment procedures to assure that I'm getting paid without excessive pressure on the client?

Briefing: I recently decided to get serious about establishing my freelance web development business and one of my biggest issues thus far is with the payment procedures. In the past, I used to ...
3
votes
2answers
200 views

Should I include gratis overtime on an invoice?

I have just completed my first freelance project with a customer, and I am now sitting down to create the invoice. In case it matters: Both me and the company are UK based, and I am acting as a ...
3
votes
2answers
412 views

What is the correct way to handle progressive billing, especially in the UK?

To clarify: for many projects I'll take an installment upfront, a second payment at a project milestone and then a final payment 30 days after completion. To date I've been supplying an invoice for ...
3
votes
1answer
2k views

Is it ok to make a new invoice if an old one is lost?

If I lost an old invoice or had mistakenly put wrong information in that invoice (like a missing field or wrong address), is it ok to generate a new one with the same amount, send it to the client and ...
3
votes
1answer
9k views

What information should be on a formal purchase order?

I have a vendor who has offered to sell me supplies on net 30 terms. The vendor has requested a formal purchase order for any supplies delivered before delivery. Why do I need to do this? More ...
3
votes
4answers
423 views

Easiest ways for a US LLC to receive payments from UK clients

I currently have a UK based consulting business but I have just moved to the US. I have retained some of my UK clients so I've been looking for the most tax efficient way to manage clients in the US ...
3
votes
2answers
189 views

Contract was fixed fee, now they want to cancel and are asking that I send them an invoice for hourly work completed.

A company asked me to send them a quote for a project, and very specifically asked for a fixed or flat fee. I specified the deliverables, broken down by category and provided a project cost, which ...
3
votes
1answer
201 views

Do I need to pay/add tax on remote work as a sole trader?

I'm a freelance graphic designer and a client asked me for an invoice; I'm not sure how to move forward correctly. I'm from Italy and the company is from the Netherlands. They want an invoice and ...
3
votes
1answer
227 views

Freelancing intermediary for business invoice

I'm a part time freelancer but don't yet own a business as the work is too sporadic and accounting expenses and paperwork are too much of an overhead for now. I've provided services for someone in ...
2
votes
3answers
350 views

30-days to pay with recurring payment?

I've got a freelance client that I'm working a set number of monthly hours for, who I bill every month on the 1st for the same sum. This is a medium term arrangement set to continue indefinitely. ...
2
votes
1answer
6k views

Invoice a client without an address?

I'm considering doing handyman jobs on canal boats, as a self employed trader. But some boaters don't have a fixed address. Do I absolutely have to put an address for them on the invoice? It seems a ...
2
votes
1answer
7k views

VAT Directive and Article 44 - Selling services outside EU

I have a company in the European Union (EU) and I am selling electronic services to all countries. Since I am located in the EU, the following rules apply: When selling to a customer from my country, ...
2
votes
2answers
352 views

What should I know about taxes/VAT being a freelance artist?

I'm a comic artist in the UK. I earn money from my website, 3rd party merchandise sales and commissions. I've recently been commissioned to draw illustrations for an international magazine. They want ...
2
votes
2answers
85 views

How often should I send an invoice?

How often should I send out an invoice to the client? What is standard practice?
2
votes
1answer
108 views

Late Fees or Finance Charges

Is a business required to disclose late fees or finance charges on an invoice in order to legally add charges for late payments?
2
votes
3answers
193 views

Invoicing from a Residential Address

Is there any way I can invoice from a residential address without making it look like its coming from a home?
2
votes
1answer
57 views

Net D billing as a freelancer

I recently started doing freelance work for a small-to-medium sized company. Per the terms of the agreement, on April 1 I submitted an invoice for all of my hours for March. We never discussed due ...
2
votes
2answers
1k views

How do I account for adding interest to an unpaid invoice?

I have an agreement signed that I can charge 1.5% for each month the client has not paid. Say I sent out an invoice Jan 1 for $1000 and they haven't paid. Payment is due Feb 1. On Feb 2, I want to ...