Questions tagged [invoices]

For questions about invoices and invoicing.

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1
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2answers
99 views

Should I remove the VAT column from my invoice?

I have a client whom I suspect is just attempting to find ways to not pay invoices due, asking me to remove and change details continually on my invoices. Today they have requested that I remove the ...
1
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2answers
111 views

What should I charge for a custom shirt builder web application?

After doing some graphic work for custom shirts for a local business, the owner asked me if I would be able to design a website that would allow customers to visit and design their shirts. The web app ...
0
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2answers
124 views

EU freelancer, UK client non-paying and full of it

I started freelancing for a UK client, myself being based in the Czech Republic, about a year ago. I stopped working for them in April, after not having been paid for five months. This is specialized ...
1
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1answer
185 views

Very difficult client now seems to have lost interest

I've been doing a small identity design job for a new client who has been very difficult to work with and he has recently stopped replying to my emails altogether. The main problem is that trying to ...
4
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4answers
16k views

Asking client to pay bank transfer charges

This question is two-fold: Is it okay to expect a client to pay any bank transfer related charges when paying for services? Assuming 1., how would be a polite way of stating this on the invoice. I ...
7
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4answers
5k views

How to backup declared income when the invoice is lost?

An invoice for some work I did awhile back seems to be missing and I can't find it, yet I want to make sure I am declaring that amount in my tax statements. If I get audited, what's the best way to ...
1
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1answer
74 views

What to do with this client? I'm not getting paid [duplicate]

Is there any advice on how to get a client to submit their final payment? All the work is complete but I have been waiting for 2 months and the client is no longer responding to my messages and going ...
1
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2answers
99 views

Receipts and invoices

I am self-employed and just started a business. Is it a legal requirement to produce an invoice and receipt for my clients? Will HMRC expect to see these next year when I file my SA? Thanks, Mark
1
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2answers
108 views

Non-billable hours if you're expected on a bench with unclear timelines

Somewhat related to If I am working on an hourly project with variable hours per week and I am blocked on a task, should I bill for the time spent blocked?, but if you have a corp-to-corp client that ...
1
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1answer
107 views

UK Freelancing to EU Client (VAT MOSS)

I am based in the UK and have been asked to develop a website for a business client based outside the UK (IRL). The website will contain an e-commerce element allowing them to sell services, not me, ...
9
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4answers
431 views

Sending a bill without delivering a product

I got a question about sending a bill, without actually delivering a product. I have made a complete new website for a client and it is almost ready, but now the client is very busy with a fusion of ...
3
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3answers
98 views

Can I take my client to court for non payment of invoice before invoice is due?

He has stated in an email that he will not be paying it. I had set the payment terms to 28 days. This means that I'll have to wait a month to start the claim process, beginning with a letter before ...
15
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3answers
51k views

How do I invoice my client correctly in the UK?

I am currently a student with no registered business. However, lately I have received, out of nowhere, a flurry of people wanting websites and web apps. As such, I'm quite happy to facilitate their ...
0
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2answers
112 views

I charge hourly, but services used by the client have monthly costs

I develop mobile apps and websites, and charge hourly since these are long-term contracts with continuous development. I'm paid at the start of every month. Some websites/web services I can host for ...
0
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1answer
65 views

Date on invoice?

I'm a bit confused about the date that I need to put on my invoice. I'm getting paid on the 1st day of the month. So I did some work on March. When should I send the invoice? March 31th or April ...
4
votes
1answer
91 views

Intra-EU freelancer / contractor invoicing rules (taxes)

I have a very specific question about invoicing a company in another EU country. The circumstances are as follows: I live in country A. The Company being invoiced resides in country B. I have a bank ...
34
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5answers
2k views

How to get over the discomfort of asking for money?

I've just started freelancing full-time. I've done bits here and there before. I've mostly been drawn to freelancing because of the higher rates I can bill and the ability to be master of my own ...
-2
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1answer
37 views

VAT charge in the EU

A transport company in Brazil are providing me services for transport within the EU. I am based on the EU will I have to pay VAT when invoiced?
1
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4answers
143 views

How quickly do you send invoice after completion of project?

I've read mixed opinions. Is it better to wait for say, a week incase anything small comes up and avoid needing to invoice them for a small unit right after. Or, is it better to send the invoice right ...
3
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4answers
161 views

Including Extra Work as 100% Discounted Hours

I just completed a project and ended up going about 20 hours over on a 39 hour project. I allowed some scope creep because my contract was not that bulletproof and I didn't feel it was worth the ...
2
votes
3answers
550 views

Can I issue this UK client an invoice without their tax number?

A UK client needs to pay approx 113 EUR for my services. I am registered as a freelancer here in Germany, is it ok to issue an invoice without any sort of tax ID number,apparently they do not even ...
-1
votes
2answers
147 views

Possible to challenge contractual invoice time limit?

I recently did a job for a large organization. The job was not a long-term one, so the terms were that I would complete the work and then submit my invoice after completion of work. I was fine with ...
2
votes
1answer
74 views

Is it compulsory to mention my postal address in an invoice I create?

I've seen this question about the confusion on using a residential address, but my question is that since I'm a software professional and I don't expect the company to deliver anything to my postal ...
2
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3answers
191 views

Invoicing from a Residential Address

Is there any way I can invoice from a residential address without making it look like its coming from a home?
1
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2answers
2k views

Due date vs invoice date

Should the due date be different from the invoice date? Also, if I have a clause in the contract that all payment should be done within 30 days from the invoice sendout, should I have the "date+30days"...
2
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2answers
84 views

How often should I send an invoice?

How often should I send out an invoice to the client? What is standard practice?
0
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1answer
69 views

Should I add taxpayer identification number in invoice?

I am in EU and I have a client in US. Should I add my VAT id/taxpayer identification number in the invoice?
-1
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4answers
92 views

Does an undisputed due date on an invoice constitute agreement to that due date?

The UK government website specifies that invoices are payable within 30 days unless a different payment date is agreed. Unless you agree a payment date, the customer must pay you within 30 days of ...
2
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2answers
349 views

What should I know about taxes/VAT being a freelance artist?

I'm a comic artist in the UK. I earn money from my website, 3rd party merchandise sales and commissions. I've recently been commissioned to draw illustrations for an international magazine. They want ...
1
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2answers
816 views

Non- Vat Invoice? How to invoice?

I have just finished my first freelance job as graphic designer in London. The client asked me an invoice. How can I create it? I have my NINo but I do not have a VAT number, is it possible to create ...
1
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1answer
51 views

Ongoing software support UK - Should I charge a call out fee?

Following on from some completed freelance work, I have received a request for ongoing support to help in house resources build upon the work already provided. The company is approximately 1 hour ...
3
votes
2answers
199 views

Should I include gratis overtime on an invoice?

I have just completed my first freelance project with a customer, and I am now sitting down to create the invoice. In case it matters: Both me and the company are UK based, and I am acting as a ...
4
votes
2answers
242 views

Company want me to invoice them through an Umbrella company, and not directly- how can I ensure I get paid?

I am an IT professional/ software developer, and have been self-employed since October last year. When I first went self-employed, I only had the one client, and was working for them full time. After ...
4
votes
2answers
154 views

What is a 3-quote process?

I am quoting for a potential new client, and she has said that they need to go through a 3-quote process... does this mean that they are looking for a quote from me and two others? Or does it mean ...
2
votes
1answer
57 views

Net D billing as a freelancer

I recently started doing freelance work for a small-to-medium sized company. Per the terms of the agreement, on April 1 I submitted an invoice for all of my hours for March. We never discussed due ...
4
votes
2answers
357 views

Should I warn client that I'm going to have to threaten legal action?

I've been chasing annoyingly small invoice of £100 for over a month now. The client keeps ignoring my emails and phonecalls. Twice he's texted me to apologise with some kind of excuse for why he's ...
4
votes
2answers
2k views

Small claims court for unpaid small invoice? (UK)

I'm having trouble getting paid for an invoice that a client owes me (just £100). He has started ignoring my phonecalls and texts and has never been very good over email to begin with. I'm starting ...
1
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4answers
178 views

How to invoice for regular payments

For a regular service fee (i.e. website maintanance, fixing bugs, keeping it online etc), what is the best way to charge and invoice? Assuming I bill $50 monthly, should I ask for 6 months upfront to ...
1
vote
3answers
190 views

How to notify a client of costs that increase beyond the estimate

Let's say I'm making a website for a client. We sit down and scope it out, try and define everything in the project. The total comes to $1000. I work on the site for a week or two, but there is some ...
7
votes
5answers
379 views

New project manager suddenly demanding source-code prior to payment

In a nutshell, I've been doing freelance iOS development for a client on an ongoing basis since 2013. Originally my main contact with the business was, let's say, Person A. Recently the client has ...
3
votes
4answers
418 views

Easiest ways for a US LLC to receive payments from UK clients

I currently have a UK based consulting business but I have just moved to the US. I have retained some of my UK clients so I've been looking for the most tax efficient way to manage clients in the US ...
9
votes
6answers
440 views

Client owes me substantial money, I got another job full-time, client wants me to hand over keys to next developer without payment

I have a small business client who I freelanced for before getting my current full-time php development & server administration job. Let's call the client "Joe's Pizza" (not actual name). Joe's ...
3
votes
2answers
189 views

Contract was fixed fee, now they want to cancel and are asking that I send them an invoice for hourly work completed.

A company asked me to send them a quote for a project, and very specifically asked for a fixed or flat fee. I specified the deliverables, broken down by category and provided a project cost, which ...
3
votes
2answers
2k views

How do I prove my source of income as a freelancer?

Recently I've been doing some banking paperwork in which i had to submit my proof of income. I work as a freelance graphic designer on Fiverr Freelance Marketplace and Istockphoto, so i wonder How to ...
2
votes
2answers
1k views

How do I account for adding interest to an unpaid invoice?

I have an agreement signed that I can charge 1.5% for each month the client has not paid. Say I sent out an invoice Jan 1 for $1000 and they haven't paid. Payment is due Feb 1. On Feb 2, I want to ...
2
votes
1answer
299 views

Legal obligations freelancer - Taxes and NI

I am a EU citizen living in the UK. I need to invoice an US client via pay pal, during 6 months. Do I need to include VAT in my invoice? What are my legal obligations in the UK towards taxes and NI as ...
5
votes
2answers
3k views

EU client wants 'registration number' on invoice (I work in the UK)

So a client has asked be for a registration number on an invoice. The client is in the EU, and I'm in the UK. I'm self-employed and not sure what number I can give them? UTR? NINO? That seems like ...
4
votes
4answers
211 views

Is there a reason against not billing someone when asked for an invoice for work completed?

I do some work for a client. Recently they asked me to fix something on their site. It took me about 1-2 hours to locate the problem but the fix was pretty simple. They sent me an email asking me to ...
2
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3answers
5k views

What exchange rate to use when invoicing customers abroad?

I am invoicing my work hours and travel expenses to customers in USD. My invoices have a part about worked hours using an hourly rate in USD, however my travel expenses can be in any other currencies ...
4
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2answers
217 views

When invoicing clients, what is the process for handling exchanges of consulting services for the client's services?

I work in the IT/development sector in the United States. I recently did some consulting work for a client for a fixed fee. While successful, I did go over my budget and was planning on eating the ...