Questions tagged [invoices]

For questions about invoices and invoicing.

Filter by
Sorted by
Tagged with
0
votes
1answer
71 views

Emailing an Invoice for small freelancing work

I recently started doing some small freelance work (USA). I need to email an invoice. It is just for one job. How should I do that? I do not have a company or anything like that.
0
votes
2answers
78 views

Is there any guideline for invoice numbering?

If I create an invoice for client1 with invoices numbered 0001, 0002, 0003, then do I start invoicing client2 with invoice numbered as 0004 or 0001? I'm assuming that there would be some logic behind ...
1
vote
1answer
120 views

Client feels he is doing a favor on me by paying invoice because his requirements changed

I was working for a client for a while until April. Because of the lockdown and also some family problems on my side, we stopped working together. At that time, there were two payment pending worth $...
0
votes
2answers
75 views

Client is asking me to add an item to an invoice that I haven't charged for or work for, it is right for me to add it?

I have a client for which I designed a presentation for a fixed price. I sent an initial invoice and got paid. No problem there. Sometime after he requested an editable version of the invoice because ...
1
vote
3answers
89 views

Chasing debts during coronavirus lockdown (UK)

So I have a couple of new clients who I've recently done work for. I invoiced them a couple weeks ago and they've gone pretty quiet ever since. When I was working for them, they didn't seem ...
1
vote
5answers
142 views

Is it ok to charge a (always late-paying) client for hours i haven't worked yet?

I have a client who always pays my invoice around at least 1 month after i send it. This is very inconvenient for me as i, a one-man company, heavily depend on this money to be able to pay my bills ...
2
votes
1answer
94 views

Is it fair to charge client for FontAwesome pro license as development charges?

I have to develop a simple presentation website. I own a Pro License of FontAwesome which I used in the application. I didn't subscribed to the license for the website specifically, but is it fair ...
0
votes
3answers
58 views

When should I sent the invoice?

so I’m new at freelancing. I do it part time while also working full time. I sent some final drafts over to the client over a month ago however whenever I check in with them via email they keep ...
2
votes
3answers
151 views

Should I remove the VAT column from my invoice?

I have a client whom I suspect is just attempting to find ways to not pay invoices due, asking me to remove and change details continually on my invoices. Today they have requested that I remove the ...
1
vote
2answers
168 views

What should I charge for a custom shirt builder web application?

After doing some graphic work for custom shirts for a local business, the owner asked me if I would be able to design a website that would allow customers to visit and design their shirts. The web app ...
0
votes
2answers
143 views

EU freelancer, UK client non-paying and full of it

I started freelancing for a UK client, myself being based in the Czech Republic, about a year ago. I stopped working for them in April, after not having been paid for five months. This is specialized ...
1
vote
1answer
188 views

Very difficult client now seems to have lost interest

I've been doing a small identity design job for a new client who has been very difficult to work with and he has recently stopped replying to my emails altogether. The main problem is that trying to ...
1
vote
1answer
76 views

What to do with this client? I'm not getting paid [duplicate]

Is there any advice on how to get a client to submit their final payment? All the work is complete but I have been waiting for 2 months and the client is no longer responding to my messages and going ...
1
vote
2answers
104 views

Receipts and invoices

I am self-employed and just started a business. Is it a legal requirement to produce an invoice and receipt for my clients? Will HMRC expect to see these next year when I file my SA? Thanks, Mark
1
vote
2answers
141 views

Non-billable hours if you're expected on a bench with unclear timelines

Somewhat related to If I am working on an hourly project with variable hours per week and I am blocked on a task, should I bill for the time spent blocked?, but if you have a corp-to-corp client that ...
1
vote
1answer
123 views

UK Freelancing to EU Client (VAT MOSS)

I am based in the UK and have been asked to develop a website for a business client based outside the UK (IRL). The website will contain an e-commerce element allowing them to sell services, not me, ...
3
votes
3answers
99 views

Can I take my client to court for non payment of invoice before invoice is due?

He has stated in an email that he will not be paying it. I had set the payment terms to 28 days. This means that I'll have to wait a month to start the claim process, beginning with a letter before ...
0
votes
2answers
114 views

I charge hourly, but services used by the client have monthly costs

I develop mobile apps and websites, and charge hourly since these are long-term contracts with continuous development. I'm paid at the start of every month. Some websites/web services I can host for ...
0
votes
1answer
69 views

Date on invoice?

I'm a bit confused about the date that I need to put on my invoice. I'm getting paid on the 1st day of the month. So I did some work on March. When should I send the invoice? March 31th or April ...
4
votes
1answer
103 views

Intra-EU freelancer / contractor invoicing rules (taxes)

I have a very specific question about invoicing a company in another EU country. The circumstances are as follows: I live in country A. The Company being invoiced resides in country B. I have a bank ...
-2
votes
1answer
37 views

VAT charge in the EU

A transport company in Brazil are providing me services for transport within the EU. I am based on the EU will I have to pay VAT when invoiced?
1
vote
4answers
197 views

How quickly do you send invoice after completion of project?

I've read mixed opinions. Is it better to wait for say, a week incase anything small comes up and avoid needing to invoice them for a small unit right after. Or, is it better to send the invoice right ...
3
votes
4answers
164 views

Including Extra Work as 100% Discounted Hours

I just completed a project and ended up going about 20 hours over on a 39 hour project. I allowed some scope creep because my contract was not that bulletproof and I didn't feel it was worth the ...
2
votes
1answer
75 views

Is it compulsory to mention my postal address in an invoice I create?

I've seen this question about the confusion on using a residential address, but my question is that since I'm a software professional and I don't expect the company to deliver anything to my postal ...
1
vote
1answer
91 views

Should I add taxpayer identification number in invoice?

I am in EU and I have a client in US. Should I add my VAT id/taxpayer identification number in the invoice?
2
votes
2answers
93 views

How often should I send an invoice?

How often should I send out an invoice to the client? What is standard practice?
1
vote
2answers
2k views

Due date vs invoice date

Should the due date be different from the invoice date? Also, if I have a clause in the contract that all payment should be done within 30 days from the invoice sendout, should I have the "date+30days"...
2
votes
3answers
285 views

Invoicing from a Residential Address

Is there any way I can invoice from a residential address without making it look like its coming from a home?
-1
votes
4answers
95 views

Does an undisputed due date on an invoice constitute agreement to that due date?

The UK government website specifies that invoices are payable within 30 days unless a different payment date is agreed. Unless you agree a payment date, the customer must pay you within 30 days of ...
-1
votes
2answers
197 views

Possible to challenge contractual invoice time limit?

I recently did a job for a large organization. The job was not a long-term one, so the terms were that I would complete the work and then submit my invoice after completion of work. I was fine with ...
1
vote
1answer
54 views

Ongoing software support UK - Should I charge a call out fee?

Following on from some completed freelance work, I have received a request for ongoing support to help in house resources build upon the work already provided. The company is approximately 1 hour ...
3
votes
2answers
220 views

Should I include gratis overtime on an invoice?

I have just completed my first freelance project with a customer, and I am now sitting down to create the invoice. In case it matters: Both me and the company are UK based, and I am acting as a ...
4
votes
2answers
288 views

Company want me to invoice them through an Umbrella company, and not directly- how can I ensure I get paid?

I am an IT professional/ software developer, and have been self-employed since October last year. When I first went self-employed, I only had the one client, and was working for them full time. After ...
3
votes
2answers
178 views

What is a 3-quote process?

I am quoting for a potential new client, and she has said that they need to go through a 3-quote process... does this mean that they are looking for a quote from me and two others? Or does it mean ...
2
votes
1answer
59 views

Net D billing as a freelancer

I recently started doing freelance work for a small-to-medium sized company. Per the terms of the agreement, on April 1 I submitted an invoice for all of my hours for March. We never discussed due ...
1
vote
2answers
1k views

Non- Vat Invoice? How to invoice?

I have just finished my first freelance job as graphic designer in London. The client asked me an invoice. How can I create it? I have my NINo but I do not have a VAT number, is it possible to create ...
4
votes
2answers
397 views

Should I warn client that I'm going to have to threaten legal action?

I've been chasing annoyingly small invoice of £100 for over a month now. The client keeps ignoring my emails and phonecalls. Twice he's texted me to apologise with some kind of excuse for why he's ...
4
votes
2answers
3k views

Small claims court for unpaid small invoice? (UK)

I'm having trouble getting paid for an invoice that a client owes me (just £100). He has started ignoring my phonecalls and texts and has never been very good over email to begin with. I'm starting ...
1
vote
4answers
182 views

How to invoice for regular payments

For a regular service fee (i.e. website maintanance, fixing bugs, keeping it online etc), what is the best way to charge and invoice? Assuming I bill $50 monthly, should I ask for 6 months upfront to ...
7
votes
5answers
388 views

New project manager suddenly demanding source-code prior to payment

In a nutshell, I've been doing freelance iOS development for a client on an ongoing basis since 2013. Originally my main contact with the business was, let's say, Person A. Recently the client has ...
1
vote
3answers
258 views

How to notify a client of costs that increase beyond the estimate

Let's say I'm making a website for a client. We sit down and scope it out, try and define everything in the project. The total comes to $1000. I work on the site for a week or two, but there is some ...
2
votes
3answers
627 views

Can I issue this UK client an invoice without their tax number?

A UK client needs to pay approx 113 EUR for my services. I am registered as a freelancer here in Germany, is it ok to issue an invoice without any sort of tax ID number,apparently they do not even ...
9
votes
6answers
457 views

Client owes me substantial money, I got another job full-time, client wants me to hand over keys to next developer without payment

I have a small business client who I freelanced for before getting my current full-time php development & server administration job. Let's call the client "Joe's Pizza" (not actual name). Joe's ...
3
votes
4answers
536 views

Easiest ways for a US LLC to receive payments from UK clients

I currently have a UK based consulting business but I have just moved to the US. I have retained some of my UK clients so I've been looking for the most tax efficient way to manage clients in the US ...
3
votes
2answers
194 views

Contract was fixed fee, now they want to cancel and are asking that I send them an invoice for hourly work completed.

A company asked me to send them a quote for a project, and very specifically asked for a fixed or flat fee. I specified the deliverables, broken down by category and provided a project cost, which ...
3
votes
2answers
2k views

How do I prove my source of income as a freelancer?

Recently I've been doing some banking paperwork in which i had to submit my proof of income. I work as a freelance graphic designer on Fiverr Freelance Marketplace and Istockphoto, so i wonder How to ...
4
votes
4answers
257 views

Is there a reason against not billing someone when asked for an invoice for work completed?

I do some work for a client. Recently they asked me to fix something on their site. It took me about 1-2 hours to locate the problem but the fix was pretty simple. They sent me an email asking me to ...
2
votes
3answers
5k views

What exchange rate to use when invoicing customers abroad?

I am invoicing my work hours and travel expenses to customers in USD. My invoices have a part about worked hours using an hourly rate in USD, however my travel expenses can be in any other currencies ...
1
vote
1answer
567 views

Invoicing Upwork clients for UK registered sole trader

I'm using my own accounting software use it for tracking time and create invoices as well. I have clients through Upwork and privately without an agent. For the clients in Upwork, I track time in both ...
5
votes
2answers
2k views

How should I send an invoice to a European country as a freelance developer?

I'm a full time software developer in a US company with H1 visa in Texas, USA. A few weeks ago I developed a small software (for around $6,000) for a European company as a side work (freelance work)....