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Questions tagged [invoices]

For questions about invoices and invoicing.

1
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3answers
66 views

Can I take my client to court for non payment of invoice before invoice is due?

He has stated in an email that he will not be paying it. I had set the payment terms to 28 days. This means that I'll have to wait a month to start the claim process, beginning with a letter before ...
0
votes
2answers
103 views

I charge hourly, but services used by the client have monthly costs

I develop mobile apps and websites, and charge hourly since these are long-term contracts with continuous development. I'm paid at the start of every month. Some websites/web services I can host for ...
0
votes
1answer
60 views

Date on invoice?

I'm a bit confused about the date that I need to put on my invoice. I'm getting paid on the 1st day of the month. So I did some work on March. When should I send the invoice? March 31th or April ...
5
votes
1answer
67 views

Intra-EU freelancer / contractor invoicing rules (taxes)

I have a very specific question about invoicing a company in another EU country. The circumstances are as follows: I live in country A. The Company being invoiced resides in country B. I have a bank ...
-2
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1answer
33 views

VAT charge in the EU

A transport company in Brazil are providing me services for transport within the EU. I am based on the EU will I have to pay VAT when invoiced?
1
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4answers
93 views

How quickly do you send invoice after completion of project?

I've read mixed opinions. Is it better to wait for say, a week incase anything small comes up and avoid needing to invoice them for a small unit right after. Or, is it better to send the invoice right ...
3
votes
4answers
136 views

Including Extra Work as 100% Discounted Hours

I just completed a project and ended up going about 20 hours over on a 39 hour project. I allowed some scope creep because my contract was not that bulletproof and I didn't feel it was worth the ...
2
votes
1answer
47 views

Is it compulsory to mention my postal address in an invoice I create?

I've seen this question about the confusion on using a residential address, but my question is that since I'm a software professional and I don't expect the company to deliver anything to my postal ...
0
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1answer
32 views

Should I add taxpayer identification number in invoice?

I am in EU and I have a client in US. Should I add my VAT id/taxpayer identification number in the invoice?
2
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2answers
69 views

How often should I send an invoice?

How often should I send out an invoice to the client? What is standard practice?
1
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2answers
513 views

Due date vs invoice date

Should the due date be different from the invoice date? Also, if I have a clause in the contract that all payment should be done within 30 days from the invoice sendout, should I have the "date+30days"...
2
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3answers
90 views

Invoicing from a Residential Address

Is there any way I can invoice from a residential address without making it look like its coming from a home?
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4answers
75 views

Does an undisputed due date on an invoice constitute agreement to that due date?

The UK government website specifies that invoices are payable within 30 days unless a different payment date is agreed. Unless you agree a payment date, the customer must pay you within 30 days of ...
-1
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2answers
111 views

Possible to challenge contractual invoice time limit?

I recently did a job for a large organization. The job was not a long-term one, so the terms were that I would complete the work and then submit my invoice after completion of work. I was fine with ...
1
vote
1answer
46 views

Ongoing software support UK - Should I charge a call out fee?

Following on from some completed freelance work, I have received a request for ongoing support to help in house resources build upon the work already provided. The company is approximately 1 hour ...
3
votes
2answers
129 views

Should I include gratis overtime on an invoice?

I have just completed my first freelance project with a customer, and I am now sitting down to create the invoice. In case it matters: Both me and the company are UK based, and I am acting as a ...
5
votes
2answers
178 views

Company want me to invoice them through an Umbrella company, and not directly- how can I ensure I get paid?

I am an IT professional/ software developer, and have been self-employed since October last year. When I first went self-employed, I only had the one client, and was working for them full time. After ...
5
votes
2answers
120 views

What is a 3-quote process?

I am quoting for a potential new client, and she has said that they need to go through a 3-quote process... does this mean that they are looking for a quote from me and two others? Or does it mean ...
3
votes
1answer
53 views

Net D billing as a freelancer

I recently started doing freelance work for a small-to-medium sized company. Per the terms of the agreement, on April 1 I submitted an invoice for all of my hours for March. We never discussed due ...
0
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2answers
393 views

Non- Vat Invoice? How to invoice?

I have just finished my first freelance job as graphic designer in London. The client asked me an invoice. How can I create it? I have my NINo but I do not have a VAT number, is it possible to create ...
5
votes
2answers
256 views

Should I warn client that I'm going to have to threaten legal action?

I've been chasing annoyingly small invoice of £100 for over a month now. The client keeps ignoring my emails and phonecalls. Twice he's texted me to apologise with some kind of excuse for why he's ...
4
votes
2answers
784 views

Small claims court for unpaid small invoice? (UK)

I'm having trouble getting paid for an invoice that a client owes me (just £100). He has started ignoring my phonecalls and texts and has never been very good over email to begin with. I'm starting ...
1
vote
4answers
150 views

How to invoice for regular payments

For a regular service fee (i.e. website maintanance, fixing bugs, keeping it online etc), what is the best way to charge and invoice? Assuming I bill $50 monthly, should I ask for 6 months upfront to ...
7
votes
5answers
340 views

New project manager suddenly demanding source-code prior to payment

In a nutshell, I've been doing freelance iOS development for a client on an ongoing basis since 2013. Originally my main contact with the business was, let's say, Person A. Recently the client has ...
1
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3answers
126 views

How to notify a client of costs that increase beyond the estimate

Let's say I'm making a website for a client. We sit down and scope it out, try and define everything in the project. The total comes to $1000. I work on the site for a week or two, but there is some ...
1
vote
3answers
336 views

Can I issue this UK client an invoice without their tax number?

A UK client needs to pay approx 113 EUR for my services. I am registered as a freelancer here in Germany, is it ok to issue an invoice without any sort of tax ID number,apparently they do not even ...
8
votes
6answers
412 views

Client owes me substantial money, I got another job full-time, client wants me to hand over keys to next developer without payment

I have a small business client who I freelanced for before getting my current full-time php development & server administration job. Let's call the client "Joe's Pizza" (not actual name). Joe's ...
2
votes
4answers
275 views

Easiest ways for a US LLC to receive payments from UK clients

I currently have a UK based consulting business but I have just moved to the US. I have retained some of my UK clients so I've been looking for the most tax efficient way to manage clients in the US ...
3
votes
2answers
175 views

Contract was fixed fee, now they want to cancel and are asking that I send them an invoice for hourly work completed.

A company asked me to send them a quote for a project, and very specifically asked for a fixed or flat fee. I specified the deliverables, broken down by category and provided a project cost, which ...
3
votes
2answers
1k views

How do I prove my source of income as a freelancer?

Recently I've been doing some banking paperwork in which i had to submit my proof of income. I work as a freelance graphic designer on Fiverr Freelance Marketplace and Istockphoto, so i wonder How to ...
4
votes
4answers
179 views

Is there a reason against not billing someone when asked for an invoice for work completed?

I do some work for a client. Recently they asked me to fix something on their site. It took me about 1-2 hours to locate the problem but the fix was pretty simple. They sent me an email asking me to ...
2
votes
3answers
3k views

What exchange rate to use when invoicing customers abroad?

I am invoicing my work hours and travel expenses to customers in USD. My invoices have a part about worked hours using an hourly rate in USD, however my travel expenses can be in any other currencies ...
1
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1answer
496 views

Invoicing Upwork clients for UK registered sole trader

I'm using my own accounting software use it for tracking time and create invoices as well. I have clients through Upwork and privately without an agent. For the clients in Upwork, I track time in both ...
5
votes
2answers
1k views

How should I send an invoice to a European country as a freelance developer?

I'm a full time software developer in a US company with H1 visa in Texas, USA. A few weeks ago I developed a small software (for around $6,000) for a European company as a side work (freelance work)....
1
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0answers
85 views

What free software are you using for bookkeeping? Why? [closed]

As a freelancer, FreshBooks has traditionally been the 800-pound gorilla but waht other programs are people using the track jobs and revenue (assuming that you are small enough still that you aren't ...
2
votes
1answer
4k views

Invoice a client without an address?

I'm considering doing handyman jobs on canal boats, as a self employed trader. But some boaters don't have a fixed address. Do I absolutely have to put an address for them on the invoice? It seems a ...
4
votes
4answers
9k views

Asking client to pay bank transfer charges

This question is two-fold: Is it okay to expect a client to pay any bank transfer related charges when paying for services? Assuming 1., how would be a polite way of stating this on the invoice. I ...
1
vote
1answer
127 views

Registering as self-employed in the UK

I am a student in the UK who is doing some social marketing for a local company and have been told to make a monthly invoice. How do I pay taxes on the money I receive? I don't want to do anything ...
-1
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1answer
82 views

Any payment gateway in India which can auto charge customer on renewals?

I am running a monthly subscription based business, When renewal is due, We call customers and they make the payment. Is there any way, I can charge my customers automatically like the subscription ...
3
votes
1answer
187 views

Do I need to pay/add tax on remote work as a sole trader?

I'm a freelance graphic designer and a client asked me for an invoice; I'm not sure how to move forward correctly. I'm from Italy and the company is from the Netherlands. They want an invoice and ...
3
votes
1answer
205 views

Freelancing intermediary for business invoice

I'm a part time freelancer but don't yet own a business as the work is too sporadic and accounting expenses and paperwork are too much of an overhead for now. I've provided services for someone in ...
1
vote
1answer
291 views

Legal obligations freelancer - Taxes and NI

I am a EU citizen living in the UK. I need to invoice an US client via pay pal, during 6 months. Do I need to include VAT in my invoice? What are my legal obligations in the UK towards taxes and NI as ...
1
vote
1answer
93 views

Starting as sole trader / limited company in the UK

I've recently moved to the UK and plan to form a limited company so that I can seek contract-work. However I already need to invoice one of my (overseas) clients as I already have a contract with ...
2
votes
1answer
6k views

VAT Directive and Article 44 - Selling services outside EU

I have a company in the European Union (EU) and I am selling electronic services to all countries. Since I am located in the EU, the following rules apply: When selling to a customer from my country, ...
2
votes
1answer
105 views

Late Fees or Finance Charges

Is a business required to disclose late fees or finance charges on an invoice in order to legally add charges for late payments?
3
votes
2answers
306 views

What is the correct way to handle progressive billing, especially in the UK?

To clarify: for many projects I'll take an installment upfront, a second payment at a project milestone and then a final payment 30 days after completion. To date I've been supplying an invoice for ...
2
votes
2answers
838 views

How do I account for adding interest to an unpaid invoice?

I have an agreement signed that I can charge 1.5% for each month the client has not paid. Say I sent out an invoice Jan 1 for $1000 and they haven't paid. Payment is due Feb 1. On Feb 2, I want to ...
3
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1answer
2k views

Is it ok to make a new invoice if an old one is lost?

If I lost an old invoice or had mistakenly put wrong information in that invoice (like a missing field or wrong address), is it ok to generate a new one with the same amount, send it to the client and ...
5
votes
1answer
312 views

Elance / freelancer.com or the client - who is important for tax reasons?

I am currently facing the following situation: I have a lot of projects going on freelancer.com / elance I do payments to freelancer thru these sites these sites in turn take the money from my paypal ...
2
votes
2answers
289 views

What should I know about taxes/VAT being a freelance artist?

I'm a comic artist in the UK. I earn money from my website, 3rd party merchandise sales and commissions. I've recently been commissioned to draw illustrations for an international magazine. They want ...